AI Bill Scanner - Instant Order Creation | Hortiprise Documentation

AI Bill Scanner Overview

The AI Bill Scanner is a powerful feature that lets you upload or capture a bill (photo, PDF, or live camera) and instantly extract customer details, items, quantities, and prices — creating orders in seconds instead of minutes.

How It Works

4-Step Workflow

Step 1

Upload / Capture Bill

Snap a photo or upload a PDF — any format works

Step 2

AI Extraction

OCR + LLM reads customer, items, quantities and prices

Step 3

Review Auto-filled Form

Verify extracted details, fix flagged fields

Step 4

Confirm & Save Order

One click and the order is created

Key Features

Multi-format Support

PDF, JPEG, PNG, or live camera capture — all supported. Works with real-world bills including messy, crumpled, and handwritten ones.

Hindi & English OCR

Reads printed and handwritten bills in both Hindi and English. Handles mixed-language bills seamlessly.

Smart Field Mapping

Automatically extracts customer name, phone number, items, quantities, and prices from the bill.

Auto Company Detection

Matches extracted company/customer name to your existing customer list. Creates new customer if not found.

Error Highlighting

Flags low-confidence fields so you can double-check before saving. Confidence scores help identify fields that need verification.

Auto Crop Creation

If scanned items don't exist in your catalog, the system automatically creates new crops/varieties for you.

Extracted Data Fields

What AI Extracts

Customer Name: Buyer/company name from the bill
Phone Number: Contact number if available
Line Items: Each item with crop name and variety
Quantities: Number of plants/trays per item
Prices: Per-unit price and total amount
Bill Total: Overall bill amount with auto-calculation
Sowing Date: Expected sowing date if mentioned

Review & Edit Form

Verify Before Saving

After AI extraction, you get an editable form with all extracted data pre-filled:

Customer Section: Name, phone — matched to existing customers or create new
Items Table: Each row shows crop, variety, quantity, price — all editable
Confidence Indicators: Color-coded fields (green = high confidence, yellow = needs review, red = low confidence)
Add/Remove Items: Manually add missing items or remove incorrect ones
Bill Preview: Original bill image displayed alongside for reference

Who Should Use It

Nursery Owners

Handle dozens of daily orders without typing a single line. Just scan and confirm.

Field Agents

Place orders on-the-go — snap a bill photo from the field, order is created instantly.

Back-office Staff

Reduce data entry hours dramatically. Let AI handle the repetitive work.

Benefits

Why Use Bill Scanner

Save 2+ Hours Daily: Eliminate manual data entry from your daily workflow
Reduce Errors by 90%: AI extraction is more accurate than manual typing
Faster Order Turnaround: Orders created in seconds, not minutes
Works with Real-world Bills: Handles messy, crumpled, and handwritten bills reliably
Secure Processing: Bills processed securely with encrypted storage
Human Verification: Always review before saving — AI assists, you decide

Best Practices

Tips for Best Results

Ensure good lighting when capturing bill photos
Keep the bill flat and avoid shadows for clearer OCR
Always review flagged fields before confirming the order
Use PDF uploads for printed bills — they give the best accuracy
Check customer matching — if a new customer is created, verify details
For handwritten bills, ensure text is legible for better extraction